Terms and Conditions

01The service

Binderledger reads real-estate closing documents — Closing Disclosures, ALTA settlement statements, HUD-1 forms, and UCD/MISMO XML — and produces extracted line items, suggested IRS tax classifications, and balanced double-entry journal entries that you can review, edit, and post to your accounting system.

The service is a tool for a qualified user to review. It does not file returns, does not act on your behalf, and posts nothing to your books until you explicitly approve it.

02Not tax or legal advice

All output — classifications, citations, basis splits, and journal entries — is a software suggestion for a licensed preparer to review. It is not tax, accounting, or legal advice, and no professional relationship is created by your use of Binderledger.

You are responsible for reviewing every line before you rely on it or post it. A human approval gate exists for exactly this reason; nothing is authoritative until you have checked it.

03Accounts & eligibility

You must provide accurate registration information, keep your credentials secure, and be authorized to act for any business whose books you connect. You are responsible for all activity under your account.

You must be legally able to enter into these Terms and Conditions in your jurisdiction. We may suspend or terminate accounts that violate these Terms and Conditions or that we reasonably believe are being used unlawfully.

04Professional users & taxpayer consent

If you use Binderledger as a tax return preparer or other professional to process a client's tax return information, you are responsible for complying with the laws that govern that information — including obtaining any consent required under Internal Revenue Code section 7216 and its regulations before you upload a client's tax return information.

Because Binderledger processes data outside the United States, a section 7216 consent to disclose tax return information to a service provider located outside the United States is generally required. We provide a consent template for your convenience, but you are solely responsible for ensuring the correct consent is obtained and retained. We are not your agent for, and do not assume, this obligation.

05Plans, limits & billing

Binderledger offers a Free tier and paid Pro and Team tiers. Free is a trial limited to three documents in total (not per month), with on-screen review and CSV export only; it does not include write-back to your accounting system or connected entities. Only a successful extraction counts toward the limit.

Pro is billed monthly, or prepaid for a full year at the discount shown on our Pricing page, and includes live write-back to QuickBooks Online and Xero. Pro is limited to 30 successfully-processed documents per calendar month, shared across up to ten connected entities. Team is a flat monthly plan for a single organization of up to ten members, with a shared pool of 300 successfully-processed documents per calendar month and up to one hundred connected entities; every Pro feature is included and the organization is billed as one account. These limits and prices may change; we will reflect changes on the Pricing page.

Payments are processed by our third-party payment provider, which may act as the merchant of record and collect any applicable sales tax or VAT. Monthly Pro renews each month and can be cancelled anytime, effective at the end of the current billing month. The yearly term is billed once, up front, and renews for another year unless cancelled before the next term begins. Except where required by law, prepaid fees are non-refundable, and taxes may apply.

06Your data & connected accounts

You retain ownership of the documents you upload and the data extracted from them. You grant us the limited rights needed to process, store, and display that data so we can provide the service. As described in our Privacy Policy, your data is processed outside the United States, including in India.

When you connect QuickBooks Online or Xero over OAuth, you authorize Binderledger to read your chart of accounts and to post journal entries you approve. You can disconnect an entity at any time from within Binderledger — this revokes the authorization with the provider and deletes the stored tokens — or revoke access from your accounting provider directly. Connections and disconnections are recorded in your account activity log.

07Acceptable use

You agree not to misuse the service: no reverse engineering, no attempts to breach security or access other tenants' data, no uploading of unlawful content, and no use that violates applicable law or the rights of others.

08Warranties & liability

The service is provided "as is," without warranties of any kind to the extent permitted by law. We do not warrant that classifications or extractions are error-free — which is why your review is required.

To the maximum extent permitted by law, Binderledger's total liability arising out of or relating to the service is limited to the fees you paid in the twelve months before the claim, and we are not liable for indirect, incidental, or consequential damages.

09Governing law & disputes

These Terms and Conditions are governed by the laws specified here [JURISDICTION TO BE CONFIRMED WITH COUNSEL], without regard to conflict-of-law rules, and any dispute will be resolved in the courts or by the dispute-resolution mechanism specified here [TO BE CONFIRMED WITH COUNSEL].

Nothing in this section limits any non-waivable rights you may have under the mandatory laws of your place of residence.

10Changes & contact

We may update these Terms and Conditions from time to time. If we make material changes, we will notify you and update the date above; continued use after changes take effect constitutes acceptance.

Questions about these Terms and Conditions can be sent to support@binderledger.com.